How Schools Can Collect Fees Online (Kenya, Nigeria, Ghana)
A practical guide to moving fee collection from bank slips and cash to payment links that update each learner's balance automatically.
The short answer
Schools can collect fees online by connecting their own payment account (for example Paystack in Kenya, Nigeria, Ghana or South Africa), sending each parent a payment link by WhatsApp or SMS, and letting the system reduce the learner's balance when the payment settles. Money goes straight to the school's account.
Why manual fee collection breaks
Bank slips get lost, cash goes unrecorded, and the bursar spends the first weeks of term matching payments to learners. Parents can't see what they owe until they ask.
How online collection works
The flow in Nexio School OS:
- ✓The school connects its own Paystack account — Nexio never holds the money
- ✓Fee balances are recorded per learner
- ✓The bursar sends a payment link, with the message pre-written for WhatsApp
- ✓The parent pays by card, mobile money or bank where available
- ✓When payment settles, the learner's balance drops automatically and a record is saved
Countries where it works today
Online collection through Paystack is available in Kenya, Nigeria, Ghana, South Africa and Côte d'Ivoire. Elsewhere, schools can still record payments by hand and send reminders.
Frequently asked
Does the money pass through Nexio?
No. Each school uses its own payment account, so fees settle directly to the school.
Can parents pay part of the fees?
Yes. Any amount up to the balance can be sent as a link, and the balance updates by the amount paid.
What about schools without Paystack?
They can record cash, bank and mobile-money payments by hand and send fee reminders from School OS.